ProductPaper trail
An activity log for every report
PropelMapper writes a dated activity log for every report: when the visit began and ended, the captures, each edit, your signature, each send and the receipt confirmation.
Answering questions months after a visit
In February the credit committee asks about Ortega Ridge. Was the S780 combine on the farm at the October collateral inspection, and did its serial number match the schedule? You signed the report back then, but the committee wants to know when each part of it was recorded and who changed what.
Open the report and read its activity log. Sarah Lindqvist started the visit at 9:01 on October 21. One row holds the six captures made between 9:01 and 9:13. Open the visit and each one is there in order: a voice note at the shed, the tractor serial plate, the combine hour meter, the planter, a short clip of the bin site and a second voice note on the bins. The visit ended at 9:16, and the draft was waiting before she reached the truck.
That afternoon Sarah corrected a planter model number and added the bin capacities. Both edits saved as she typed and show in the log as Draft edited. She signed the report late the next morning and sent it to the loan officer, who confirmed receipt that afternoon.
None of this needed a separate spreadsheet of dates. The log is assembled from what the visit already stored, so it reads the same for you, for your manager and for the person asking the question.
Collateral inspection: what you said and what the report says
A voice note recorded at the machine shed on Ortega Ridge, the report line Sarah kept after her edits, and the web view where unsigned reports wait.
“Ortega Ridge, machine shed. Checked the 8370R tractor, the S780 combine and the 1775NT planter against the schedule. Serial numbers match. Photo of the tractor serial plate and the combine hour meter.”
Collateral inspection - Ortega Ridge
At a glance
The 8370R tractor, S780 combine and 1775NT planter were checked against the equipment schedule, and the serial numbers matched. Photos of the tractor serial plate and the combine hour meter were recorded during the October 21 visit.
Observations
The 8370R tractor, S780 combine and 1775NT planter were checked against the equipment schedule, and the serial numbers matched. Photos of the tractor serial plate and the combine hour meter were recorded during the October 21 visit.
After your review
Example account: Prairie Agronomy
What the activity log records
The phone records the visit start and end at the moment you tap them. The captures in between, voice notes, photos with any markup, short video clips, typed notes and readings, appear in the log as one row with their count and kinds. In the visit itself each capture keeps its own clock time and the map pin where you were standing.
Once the visit uploads, the draft is ready. Edits to a draft save as you type and appear in the log as Draft edited. Editing a signed report starts a new version and keeps the signed one, and regenerating or translating the draft does the same. The compare view highlights what changed between two versions, which matters when a colleague tidied the wording after you signed.
Signing turns the draft into the record. You sign with a drawn or typed signature, and the log notes who signed. Every send gets a row with the addresses it went to, so a report that went to the loan officer in October and to the credit committee in February shows both.
Receipt confirmation link
The email arrives with the report attached and a link. When someone opens that link and confirms, a Receipt confirmed row appears with the time. Confirmation is per send, and the first person to confirm records it, so send separately to each person you need a receipt from. They need no account and they sign nothing. You sign the report, and they confirm it reached them.
A missing confirmation tells you something as well. A report sent weeks ago that nobody has confirmed is a reason to phone the recipient before the next visit, rather than discovering the gap during a disagreement.
What an activity log can and cannot show
We build the log from records the visit and report already hold: capture times, edits, versions, the signature, each send and each confirmation. It shows the order things happened in, and who edited, signed and sent the report. We call it an activity log on purpose, because it is a readable history of the work rather than a sealed archive.
For a lender, an easement monitor or an inspector, the usual questions are narrower anyway. Was the observation made on the visit? Was it there before the report was signed? Did the report reach the address it was sent to? The log answers all three on one screen, next to the photos and recordings they refer to.
The log behind one Ortega Ridge report
Collateral inspection · Ortega Ridge
October 21, 2026
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Visit started
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6 captures · 3 photos, 2 voice notes
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Visit ended
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Propal drafted the report
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Draft edited
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Draft edited
October 22, 2026
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Signed by Sarah Lindqvist
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Sent to the loan officer
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Receipt confirmed
Example account: Prairie Agronomy
Questions about the paper trail
Can anyone type entries into the activity log?
No. The log is assembled from what the visit and report stored: capture times, edits, versions, the signature, each send and each receipt. Edits to a draft appear as Draft edited rows, and editing a signed report starts a new version instead of replacing the signed text.
Does the recipient need a PropelMapper account to acknowledge a report?
No. The email includes a link, and confirming it adds a Receipt confirmed row to the log. The recipient is confirming they received the report, not signing it.
Can I see a report's activity on the phone?
No. The activity log is on the report in the web app. The phone shows whether a report is drafted, signed and sent. Comparing two versions side by side also happens in the web app.
Who it’s for
Ag lenders, land trusts checking easements, crop insurance adjusters and farm inspectors who may be asked, long after the visit, to show when something was seen and who received the finding. Advisors lean on the same history when a grower questions a recommendation from last season.